Beyond the ordinary
With over a decade of experience in event planning, Salt Air Events expertly plans and coordinates unforgettable weddings on Vancouver Island. Our dedicated team ensures every detail is seamlessly executed, transforming your vision into a stress-free, memorable celebration.
Wedding Coordination & Setup
We offer a range of specialized services tailored to meet your individual needs. Our approach is focused on understanding and responding to what you require, providing effective and practical solutions.
A One Stop Shop
Cake? ✔️ Catering ✔️ Event Binder ✔️
Bartender ✔️ Decor ✔️ Staff ✔️
We even have venue space for your special events! From our partnership with Kalisi Kids and Best Western Duncan/CVI Lounge and Catering, we have you covered!
Day of Coordination
We are excited to announce our partnership with CVI Catering to provide seamless coordination services. CVI Catering also offers additional banquet services, including professional bartending, upon request.
Services Included:
• Coordinator & Helper Team: Each event has a main coordinator and helper in attendance.
• Vendor Coordination: One month of pre-event vendor communication to confirm details, with day-of support for issue resolution.
• Issue Resolution: On-site problem-solving for any challenges.
• Timeline Management: Create and maintain a detailed event timeline with the couple.
• Reception Walk-Through: Ensure reception setup aligns with the couple’s instructions from the one-month prior meeting.
• Basic Take Down: Includes removing linens, packing centerpieces and decor, cake table, games area, and signage within the booked timeframe.
• Wedding Setup: Arrange wedding signs provided by the couple, place decorative piece in respective area
• Favor & Place Setting Setup: Set up table settings, favors, and utensils provided by the couple.
• Gift Table Setup: Arrange a gift table as provided by the couple.
• Reception Table Setup: Arrange tables and centerpieces provided by the couple.
• Vendor Support: Ensure vendors (sound, makeup, hair, officiant, etc.) have necessary resources.
• Guest Direction: Guide guests to required areas and initiate speeches or bouquet toss.
• Transportation Arrangements: Coordinate cabs or transportation for guests.
Pricing for Day of Coordination
• 8 Hours: $1,500 + Travel ($1.00/km each way)
• 10 Hours: $1,800 + Travel ($1.00/km each way)
• 12 Hours: $2,100 + Travel ($1.00/km each way)
* additional charges include charges for extra help, Additional time required and events that are past 10 PM.
** for a more comprehensive approach to your event with more detailed planning, please contact me for a better quote
*** each package above comes with a head planner and one helper.
Also includes either help with setting up or taking down depending on timeline of our teams agreed arrival time on site.
Day of Setup
We specialize in making your wedding day seamless and stress-free. Our Wedding Setup Package is perfect for couples who need professional assistance with venue preparation without full-day coordination. This service includes:
• Two Pre-Wedding Planning Meetings: Each lasting approximately 30 minutes to discuss and finalize your setup vision, layout, and any specific requirements.
• On-Site Setup: Up to 3 hours of hands-on setup by our lead coordinator assisted by one helper. This covers arranging table decor, arrangement of tables, backdrops, arranging of chairs, floral elements, and any other venue decor enhancements to bring your plan to life.
Pricing: $ 900.00 for weddings on Vancouver Island. Additional fees may apply for travel outside North Cowichan or complex setups requiring extra time/materials.
